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Construction Equipment Management Software

Equipment management is a module that is typically part of construction software solutions. Equipment management software is most often used for charging equipment and tools to jobs, for tracking the maintenance and repair of equipment and for calculating profitability of construction equipment. Some equipment applications will also compute depreciation.

Equipment management should offer a flexible feature set that allows the user to set various rates (including standby) for equipment and tool usage, schedule preventive maintenance and repairs, tracks all costs associated with equipment and identify where a specific piece of equipment or tool can be found.

Here are some of the uses of equipment record keeping that small to midsize contractors are concerned with. These features are available in several of the mid-market construction specific software solutions available.

  • Preventative maintenance tracking – When is maintenance due, what work has been done, what is the cost of that work for labor and materials, and follow-up work needed
  • Service schedules are tracked by each piece of equipment with inquiries available on service history and future service scheduling. The service schedule can be established based on the miles of use, hours of use or date for service.
  • Equipment Repair work orders can also be created to track all time and materials associated with equipment repairs. Integration with the Purchase Order and Inventory modules makes it easy to charge parts to the work order
  • Location tracking where the equipment is located so it can moved as needed to job sites through GPS functions
  • Equipment costing, what costs have been charged to the job ledger for specific jobs where that equipment has been used
  • Depreciation rates and depreciation to date for financial and tax reporting purposes

For each piece of equipment you can establish equipment codes which are the operations that are either done to, or by the equipment. There are essentially three types of equipment codes available: revenue, cost to own, and cost to operate. These codes determine how the equipment transactions are posted to the general ledger and job cost ledger.

Some software vendors offered tiered capabilities for equipment costing and management where the basic capability supports charging equipment costs to jobs and perform basic cost tracking along with an upgrade option which provides for preventative maintenance and work order capabilities.

For comparisons of different construction software products, download the free Construction Software Selection Kit.

Review by | Construction Software